Audio Visual Solutions for a Global Lifestyle Brand
With nearly 1,000 conference rooms becoming outdated and hindering its video-first culture, a global lifestyle brand engaged RoomReady to deploy a massive, standardized AV solution built on Zoom and Poly technology.
RoomReady developed an AV solution to:
- Standardize nearly 1,000 meeting rooms with Zoom and Poly technology.
- Implement an AV as a Service (AVaaS) model to make the project financially scalable.
- Utilize the RoomReady Set to save the company over $1.2 million in construction costs.
- Provide dedicated on-site technicians to ensure seamless operation and support.
SERVICES PROVIDED
AV Integration & Standards
Custom Room Design & Testing
Large-Scale Deployment
Flexible AV Solutions
RoomReady Set
AVaaS Model
On-Site Support
A fully customized meeting space
Acting as a trusted AV integrator to the lifestyle brand, RoomReady laid out multiple options for AV tech that would complement Zoom. Poly became the lifestyle brand’s top choice after RoomReady guided them through a product demonstration. RoomReady then developed AV standards for various room sizes and functions, leveraging Poly X series and E series endpoints as the foundation of each solution.
Throughout the development process, RoomReady used its Innovation Lab to test new designs for each of the different room types, and established various room configurations to show how furniture layout and technology changes would impact the user experience.
Finally, to meet the lifestyle brand’s goal of retrofitting 1,000 rooms in six months, RoomReady introduced the option of AVaaS financial model which also allowed the company the ability to move fast at a large scale while shifting it’s costs from CapEx to OpEx if desired.
A meeting room experience that embraces hybrid
RoomReady quickly got to work, decommissioning nearly 500 meeting rooms to install the new Zoom-Poly solutions. They introduced 50 Poly carts, providing the lifestyle brand with flexibility to move its screens, speakers and cameras both within the room, and from room to room, as necessary.
Two years into the engagement, RoomReady has already introduced 880 upgraded rooms and carts across the entire campus, with another 600 room renovations planned in 2023. The RoomReady Set was integral to this initiative, and it has since become a standard part of the lifestyle brand’s AV solutions.
The RoomReady Set houses all hardware and cabling for a solution, can be mounted regardless of stud location and serves as external wall backing – saving the lifestyle brand $1.2 million in added construction costs. As the meeting rooms go online, the global lifestyle brand is already benefitting from a consistent meeting experience for both those in the room and on the screen. And to ensure the technology continues to enable better collaboration, RoomReady has employed technicians dedicated to the customer, working on-site to quickly answer questions and troubleshoot if necessary.