Conference Room Solutions for a National Insurance Provider
Needing to refresh 500 meeting rooms with a simplified and standardized solution, a nationally recognized insurance provider chose RoomReady to streamline the technology and speed up the installation process.
RoomReady developed conference room solutions that were configured to:
- Integrate seamlessly with the company’s existing Cisco endpoints and Webex platform.
- Simplify the RFP and selection process with pre-defined “Room Menus.”
- Accelerate installation times by using the pre-assembled “RoomReady Set.”
- Create a consistent, user-friendly experience across all 500 meeting rooms.
SERVICES PROVIDED
AV Consulting
AV Integration
System Standardization
A Nationally-Recognized Insurance Provider
A nationally-recognized insurance provider with more than 20,000 employees needed to refresh 500 meeting rooms across the country to improve connectivity and user experience. They sought a technology partner who could act as a Cisco consultant, reduce complexity in their conference rooms, and install the new systems quickly to minimize downtime.
The Challenge
As the company prepared for a massive meeting room refresh, it faced critical challenges:
- Need for Cisco Expertise: The provider required a partner who could serve as a Cisco consultant and seamlessly integrate with its preferred Cisco meeting endpoints.
- System Complexity: A primary goal was to reduce the existing complexity and potential failure points within their conference rooms to make them more reliable and easier to use.
- Large-Scale Deployment: The project involved launching a refresh for 500 meeting rooms of varying sizes, which presented a significant logistical and planning challenge.
The company’s goal was clear: create simpler, easier-to-maintain meeting rooms that maximized the capabilities of its Cisco technology.
The Solution
As the AV integrator for the project, RoomReady delivered a customized solution focused on simplifying both the planning and installation phases:
- Simplified Quoting with Room Menus: RoomReady accelerated the RFP process by utilizing its Room Menus offering—pre-defined pricing for a full suite of room types. This allowed the partner to simply pick the right technology for the insurance company’s Cisco endpoints and quickly get a transparent quote.
- Pre-Assembled Hardware: To eliminate complexity and speed up installation, RoomReady used its unique RoomReady Set, a wall-mounted rack that neatly houses all conference room equipment. Because the equipment is pre-assembled at RoomReady’s facility, on-site installation was faster and easier.
- Certified Cisco Integration: As a Cisco certified service provider, RoomReady had the expertise required to ensure all new AV equipment, including Cisco Touch10 panels and Samsung displays, integrated perfectly with the company’s Webex meeting platform.
The Results
- Simplified RFP Process: For the technology service provider, the partnership meant a simpler RFP process and a clearer delineation of project tasks.
- Reduced Complexity: The installation of the RoomReady Set successfully reduced complexity and potential failure points in the insurance company’s meeting rooms.
- Easier Maintenance: For the insurance company, the project resulted in meeting rooms that were significantly easier to maintain.
For all parties, it meant a room installation experience that could be described with one word: simple.
Key Metrics
- Accelerated RFP Process: Sped up the RFP process with pre-defined pricing on Room Menus.
- Simplified Planning: Simplified the planning phase with a clearer division of tasks and a transparent pricing model.
- Reduced Room Complexity: Reduced complexity and failure points in meeting rooms by installing the RoomReady Set.
Why Choose RoomReady?
- Simplified Planning: Our unique Room Menus offering and detailed documentation streamline the RFP and project planning phases.
- Faster, Simpler Installations: We reduce on-site complexity and potential failure points with our pre-assembled RoomReady Set.
- Certified Expertise: As a certified service provider for major brands like Cisco, we have the know-how to ensure seamless integration.
Ready to Transform Your Conference Rooms?
Let RoomReady bring simplicity, quality, and reliability to your organization’s AV needs.
Contact Us to learn more.